Lupin Pharmaceuticals (Company Headquarters)

  • Executive Assistant, CEO US Generics

    Posted Date 4 weeks ago(9/21/2018 1:30 PM)
    ID
    2018-2400
    # of Openings
    1
    Category
    Administrative/Clerical
  • Overview

     

    The Executive Assistant to CEO, US Generics  is responsible for providing all high level administrative support including arranging high volumes of international travel, editing and  at times assisting to create PowerPoint content, complex expense reporting, and greeting/assisting guests including the CEO and other global leadership of Lupin Ltd.

     

    Responsibilities

    • Arrange complex and detailed international travel plans and itineraries, compiles documents for travel-related meetings
    • Manage calendar and schedules appointments for the President of the division
    • Create detailed and comprehensive PowerPoint presentations for company-wide Town Hall meetings and other executive presentations
    • Compile expense reports with international exchange rates
    • Preparing and issuing divisional announcements from the Somerset division's President
    • Excellent calendar management skills, including the coordination of complex executive meetings in several different countries
    • Conserve executive’s time by reading, researching and routing correspondence, drafting letters and documents
    • Greet and attends to visitors; provides visitor hospitality
    • Liaise with vendors for office-related matters such as signage, furniture, catering, etc.
    • Manage incoming calls
    • Arrange and manage complex conference itineraries
    • Other duties as assigned

     

     

     

    Qualifications

    • Minimum of 5 years' supporting C-Suite Executives for travel, meeting arrangements, expense reporting, and PowerPoint compilation
    • Experience scheduling complex international travel and meetings
    • Previous supervisory experience of at least one other direct report
    • Bachelor's Degree in Business Administration or similar field required preferred
    • Pharmaceutical Industry experience preferred

     

    Technical Skills

    MUST have excellent skills with Powerpoint, Outlook, Concur, and strong general knowledge of other Microsoft Office applications.

     

    OTHER REQUIREMENTS

    • Above average oral and written communication skills
    • Sense of urgency and use of good judgement when dealing with time constraints
    • Structured and organized thinker. Excellent organizational and planning skills with ability to manage and prioritize multiple tasks
    • Strong interpersonal skills; capability to work with a team as well as with a great deal of autonomy
    • Service-centric attitude with a proven ability to anticipate needs and handle each situation with diplomacy and discretion

     

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